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1. Applicability

This policy applies to all freelance, contractual, and project-based crew members engaged by Capture And Motion, including but not limited to:

• Cinematographers / Camera Operators

• Photographers

• Drone Pilots

• Sound Recordists

• Lighting Technicians / Gaffers

• Camera Assistants

• Production Assistants

• Editors (on-site or post-production support)

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2. Engagement & Confirmation

• Crew engagement is confirmed only after written confirmation (email or WhatsApp) from Capture And Motion.

• Verbal discussions or tentative availability do not constitute confirmation.

• Confirmation will specify:

  • Project name

  • Dates & location(s)

  • Role & responsibilities

  • Deliverables (if any)

  • Agreed fee & payment schedule

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3. Scope of Work & Responsibilities

• Crew members are expected to perform strictly within the agreed scope of work.

• Any additional responsibility or change in role must be approved by Capture And Motion in writing.

• Creative and technical decisions on set remain under the direction of Capture And Motion.

• Crew members must follow the approved shot lists, workflows, and safety protocols.

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4. Working Hours & Overtime

• Standard working hours will be defined per project (typically 8 - 10 hours).

• Overtime, if required, will be:

  • Either pre-agreed in writing, or

  • Approved on-site by the Capture And Motion's project lead.

• Overtime compensation (if applicable) will be defined before or during the shoot.

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5. Fees & Payment Terms

• Fees are agreed per day or per project and confirmed in writing.

• Payment timelines:

  • Within 15 - 30 working days after completion of the assignment, unless otherwise agreed.

• Payments are subject to:

  • Submission of invoice (if applicable)

  • Completion of deliverables

• Any advance payments are at Capture And Motion’s discretion.

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6. Equipment & Assets

• Crew members using personal equipment must:

  • Ensure equipment is in good working condition

  • Be responsible for its safety and maintenance

• Damage or loss of personal equipment is not the liability of Capture And Motion unless caused by proven negligence.

• Capture And Motion equipment must be handled responsibly; misuse may result in recovery costs.

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7. Data Handling & Raw Footage

• All footage, photographs, audio files, and data captured during the assignment are the sole property of Capture And Motion.

• Crew members:

  • Must hand over all data immediately after the shoot or as instructed

  • Must not retain backups or copies unless expressly permitted

  • Must not use any material for personal promotion without written approval

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8. Confidentiality & Non-Disclosure

• All project details, client information, and content are strictly confidential.

• Crew members may not disclose, share, or discuss project details publicly or privately.

• Social media posting (including BTS content) is not permitted unless explicitly approved in writing.

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9. Professional Conduct

Crew members are expected to:

• Maintain professional behaviour on set

• Respect clients, locations, and team members

• Avoid substance abuse during work hours

• Follow safety guidelines at all times

Capture And Motion reserves the right to remove any crew member from the project for unprofessional or unsafe conduct.

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10. Cancellations & No-Show Policy

• If a crew member cancels:

  • 72+ hours prior: No penalty

  • Within 72 hours: Cancellation fee may apply

  • Same-day no-show: Full day fee may be forfeited

• In case of project cancellation by Capture And Motion, payment will be made for work already completed.

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11. Liability & Indemnity

• Crew members are responsible for their personal safety and belongings.

• Capture And Motion is not liable for personal injury unless caused by gross negligence.

• Crew members agree to indemnify Capture And Motion against damages caused by misconduct or breach of this policy.

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12. Compliance & Legal

• Crew members must comply with all applicable laws, local regulations, and location rules.

• Drone operators must hold valid licenses and permissions as per DGCA norms.

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13. Acceptance

Acceptance of an assignment, written confirmation, or participation in the shoot shall constitute unconditional acceptance of this Crew Hiring & Engagement Policy and the Capture And Motion Production Policy.